Accounting Assistant (1045)


Job Type

Part-Time or Full-Time; Direct-Hire

About the Role

  • Verifies company’s vendor invoices against vendor codes and records in the accounting database

  • Processes vendors/company’s card merchants invoices; prints, mails checks and files a copy

  • Posts daily General Ledger entries through the accounting system, may include filing or distributing copies to other departments as needed

  • Assists in weekly ACH (Automated Clearing House) of reimbursements and company’s card merchant payments

  • Prepares accounts receivable invoices and summary sheets to be sent to overseas headquarters for payment

  • Prepares and balances overseas headquarters’ accounts receivable with incoming wire fund and prepares summary assists in Accounts Receivable reconciliation

  • Daily assists in depositing cardholder’s payments: prepares payment summary, scans check payments for remote deposit, prints deposit receipts; process cash deposit in house & deposit in bank by person

  • Assists in processing voided checks and stop payment requests

  • Prepares and initiates daily wire funding processing and distributes to Accounting Manager

  • Performs Year-end Accounts Payable ledger & related entries

  • Maintains ISMS, internal information security audit, related daily logs

  • Performs other duties as assigned by management


  • Must have 3 years of accounting experience

  • Knowledge of basic bookkeeping procedures

  • Familiarity with finance regulations

  • Good math skills and the ability to spot numerical errors

  • Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)

  • Organization skills

  • Ability to handle sensitive, confidential information