ADP Payroll Specialist (1096)

Los Angeles, CA

Job Type

Full-Time; Direct-Hire

About the Role

Location: Los Angeles, CA (hybrid: 2 days at office/3 days work from home) Shift: Monday to Friday; 9:00AM to 5:30PM Compensation: $23.56/HR + benefits


Job duties include:


  • Processes new hire/termination on ADP and updates payroll data as instructed

  • Ensures all data and processes and procedures are accurate including checking for completion of timecards

  • Coordinates with ADP outsource specialist for payroll processing

  • Generates Time & Attendance periodical reports for approvals

  • Coordinates with Finance dept. for payments and state annual reports

  • Coordinates annual worker’s compensation audit

  • Performs other duties as assigned by management

  • Coordinate bi-weekly payroll for US and Canada employees

  • Verify to ensure employee wages are paid accurately and timely

  • Resolve employee timesheet and pay issues (adjustments, time off balances, payroll matters)

  • Process employee retirement and insurance contribution deductions as requested

  • Set up direct deposits and update employee bank records as requested

  • Calculate salary changes as requested

  • Coordinate preparation of annual compliance payroll related reports and forms

  • Coordinate employee tax forms, payroll related documentation and assist employees with inquiries

  • Liaison with HR to maintain accurate employee data in payroll system

  • Stay informed with US and Canada payroll tax compliance laws and functions

  • Answers and directs incoming telephone calls to the appropriate personnel staff

  • Greets visitors and announces their arrival to appropriate staff member

  • Provides assistances on off-site storage and shredding of documents upon requests

  • Handles incoming and outgoing mail, including overnight mail and messenger service for pickup or delivery, including shipping and tracking international packages for DHL, UPS, and FEDEX

  • Maintains logs for parking validation tickets, for receiving and distributing office keys and building keycards to new hire/terminated employees

  • Distributes incoming faxes and orders office and lunchroom supplies

  • Helps in the department’s ISMS activities such as key audits, ledgers, and others

  • Maintains office equipment, such as printer, copier, fax machine and post-meter

Requirements

  • 2+ years of experience in administrative environment

  • 2+ years of experience in payroll experience

  • 2+ years of experience with ADP

  • Detailed knowledge of US payroll laws

  • Experience working with HR and payroll software systems

  • Proficient PC and MS Office (Excel, Word, Outlook) skills

  • Excellent communication and interpersonal skills

  • Attention to detail and organizational skills

  • Ability to maintain a high level of confidentiality