Japanese Bilingual Administrative Assistant Manager - Logistics (1098)

Torrance, CA, USA

Job Type

Full-Time; Direct-Hire

About the Role

Location: Torrance, CA Industry: Logistics Compensation: $70,000/YR (DoE) + benefits


Job duties include:


  • Support department by performing administrative services

  • Assist management with administrative tasks such as tracking and compiling information of interest

  • Prepare various reports detailing the administrative information, reviews and answers correspondence

  • Manage and maintain office supplies

  • Create a variety of documents including fax, mail, email and spreadsheets

  • Compose routine correspondence and creates reports or presentations

  • Compose a variety of letters, memorandums and reports accurately and efficiently

  • Screen incoming mail, facsimile, publications and other correspondence and maintain mailroom

  • Responsible for sending out all Federal Express, UPS and regular company mail on a timely basis

  • Assist callers on the telephone, determines their needs and refers them to the proper individual or department for further assistance or takes message

  • Arrange and supervise janitorial service to maintain proper conditions of LA office and tenant office

  • Manage office and warehouse keys including tenants and updates the key list

  • Supervise courier and air courier services in and out of LA office

  • Plan and arrange company events

  • Receive tenant requests, logs and dispatches complaints and requests to appropriate maintenance personnel and vendors. Work with maintenance personnel and vendors to maintain tenant satisfaction concerning complaints/requests and follow up with tenants promptly

  • Coordinate and conduct inspections and repairs of various equipment including HVAC systems, fire systems, warehouse and security systems

  • Conduct warehouse walkthrough inspections with city inspectors such as Fire Department and CALOSHA

  • Assist HR Department with duties such as overseeing personnel relations, provide necessary paperwork, manage and maintain 401(k) plans for employees, manage workers compensation claims;

Requirements

  • Must be bilingual in Japanese/English

  • Past experience in the logistics industry

  • Proficient in MS Office

  • An analytical mind with problem-solving skills

  • Excellent organizational and multitasking abilities

  • A team player with leadership skills

  • Strong communication and interpersonal skills