Japanese Bilingual Operations Coordinator (2004)

Los Angeles, CA, USA

Job Type

Full-Time; Direct-Hire

About the Role

Location: Los Angeles, CA Industry: Service Shift: Monday to Friday; 9:00AM to 6:00PM Compensation:$63,000/YR ~(DoE); exempt + benefits


Job duties include:


  • Manage the operations budget and maintain accurate records with the management company

  • Process operations-related accounts payable transactions

  • Ensure all monthly payments and documents are submitted on time

  • Prepare office equipment and email addresses for newly hired staff

  • Serve as a point of contact for new hires and oversee the onboarding process; verify identification documents and fill out HR forms

  • Stay up to date on the latest applications and troubleshoot technical issues with the IT vendor

  • Keep track of office supplies and inventory, order, and track office equipment

  • Answer incoming calls for all general inquiries

  • Organize and distribute incoming mail; file sensitive documents safely in filing cabinets

  • Create memoranda, forms, and reports in an accurate and efficient fashion

  • Conduct research necessary to perform the operations-related duties

  • Lead and execute assigned operations projects

  • Assist with special projects and assume responsibility for the development, administration, and promotion of specific initiatives

  • Process expenses and develop a business trip report

  • Schedule and attend meetings with the president and take notes in both Japanese and English

  • Receive incoming mail and notify the president if any of them require attention

  • Other duties as assigned

Requirements

  • Must be bilingual in Japanese/English

  • Ability to communicate accurately and clearly, both orally and in writing; pleasant telephone manner; able to think on their feet when dealing with clients and stakeholders

  • Ability to interact effectively with colleagues

  • Strong organizational skills with attention to detail

  • Excellent problem-solving skills

  • Ability to work efficiently and effectively even under stressful circumstances

  • Strong knowledge of PC, Microsoft Office (Word, Excel, Outlook, and Project), Adobe Reader, and other standard office applications

  • Ability to maintain a high level of confidentiality